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Policies & Documents

School policies cover every aspect of school life. Below are some of our most important policies for your reference. If you want to know our policy on something that is not listed, please ask the school office.

Allergens in School – Clear, Common Sense Guidance for Parents


Key principles.

  • The school does, and will continue, to act reasonably (see expectations) to meet the needs of children with allergies and follow the practice and guidance issued by professionals and associated groups.
  • The school cannot guarantee that pupils will not be exposed to allergens, although steps are in place to reduce risks. Owing to the high number of possible allergens, it is not reasonable to assume that all can be removed in their entirety and this will not be practical in some cases.
  • Key professionals and allergen charities agree that the key to meeting needs is education;focussing on the impact of allergens on individuals, avoidance of cross contamination where reasonable and practicable, and embedding a culture of awareness.
  • The school will confiscate items that are known to behigh risk(see expectations)to pupils where this is practical. However, it is not possible to search or monitor lunchboxes and snacks at all times.


Working within reasonable expectation (Guidance for adults)

Promote with your child the policy of not sharing food with other children and discuss the reasons why this is important.

Avoid packing or using items that state ‘contains nuts’. High-risk products include (but not exclusively):

  • Snickers bars
  • Nutella spread / peanut butter spread
  • Cereal Bars (Please read labels carefully)


Such items will be confiscated by staff if found.


Items WILL NO LONGER extend to ‘may contain’ or ‘may contain trace’as these are too widespread and places unreasonable expectations on staff and parents, as well impacting on pupil dietary needs. Guidance from allergen charities highlight that attempting to ban all products that contain allergensis neither practical or possible, and doing so may increase risk to pupils by embedding a false sense of security. The cross contamination risk reduction strategies the school adopts are contained within the Allergen Practices and Statement of Intent, referred to earlier.


Parents are to be aware that snacks sold at school will not knowingly ‘contain nuts’, but may be labelled as ‘may contain’ or ‘contain nut trace’. Pupils known to have nut allergies should be given guidance by the parent. We will not knowingly sell items with a direct risk orcross contamination to pupils where their individual medical plan states nut allergy.


Finally: The school does all it can to support healthy eating. Therefore, whilst not directly linked to allergens, parents are requested to avoid sending items such as crisps, chocolate bars and sweets. Your continued support is appreciated, as is the feedback received requesting clarity.

Keeping Children Safe in Education UPDATE - This document has been revised and updated.  Staff have received the updated version of the documentation.  Staff regularly, through staff meeting and INSET briefings, receive updates and reminders on key practices to ensure the safety of all pupils.

Acceptable Conduct & Behaviour Management

School Charging and Remissions

The Prevent Duty


From 1 July 2015 all schools, registered early years childcare providers and registered later years childcare providers are subject to a duty under section 26 of the Counter-Terrorism and Security Act 2015, in the exercise of their functions, to have “due regard to the need to prevent people from being drawn into terrorism”. This duty is known as the Prevent duty. It applies to a wide range of public-facing bodies. 


In order for schools and childcare providers to fulfil the Prevent duty, it is essential that staff are able to identify children who may be vulnerable to radicalisation, and know what to do when they are identified. Protecting children from the risk of radicalisation should be seen as part of schools’ and childcare providers’ wider safeguarding duties, and is similar in nature to protecting children from other harms (e.g. drugs, gangs, neglect, sexual exploitation), whether these come from within their family or are the product of outside influences.


Schools and childcare providers can also build pupils’ resilience to radicalisation by promoting fundamental British values and enabling them to challenge extremist5 views. It is important to emphasise that the Prevent duty is not intended to stop pupils debating controversial issues. On the contrary, schools should provide a safe space in which children, young people and staff can understand the risks associated with terrorism and develop the knowledge and skills to be able to challenge extremist arguments. For early years childcare providers, the statutory framework for the Early Years Foundation Stage sets standards for learning, development and care for children from 0-5, thereby assisting their personal, social and emotional development and understanding of the world. 


At Ashgate Primary School, it is the duty of staff to inform the Headteacher if they are made aware of or themselves make a judgement that a child in their care may be subject to or be vulnerable of radicalisation.  Information may be shared with appropriate outside agencies, including social services, the Police and Counter Terrorist agencies. 


If you suspect that a child is vulnerable, you should contact the Police or inform the school who may be able to act on your behalf.